1. How can citizens participate at Committee meetings?

You can participate at Committee meetings by:

• Sending written submissions or making presentations at Committee meetings in response to recommendations made by City departments for any kind of project or initiative.



• Writing to City Council on issues of concern. The matter will be referred to one of City Council's Committees or Boards, as appropriate.

2. How can I find out what is on a Committee's agenda?

Agendas are normally published on the Thursday of the week preceding the meetings. They are available for viewing at all of the City's libraries as well as in City Clerk's Office and City Hall lobby during office hours. Agendas are also posted on this website.

3. How can I get an item of concern before a Committee?

If you know that a particular report or issue is to be discussed at one of the committees, you may request to make a presentation during that discussion. You must mail or fax a letter to the Office of the City Clerk, 222 Third Avenue North, Saskatoon, S7K 0J5 (Fax 975-2784). If you wish to speak on the matter your letter should say so. You can also bring forward a new matter for a committee to consider by writing a letter to City Council at the address noted above. You may also use this on-line form

Your letter must clearly specify the issue which you wish to address, as well as give a general outline of your concerns. Please note that since committee meetings are public, your letter is considered a public document.

You are encouraged to contact the City Clerk's Office at 975-3240 to clarify the requirements for writing to one of City Council's committees.

4. Are there any deadlines I should be aware of?

A letter to City Council must be received in the City Clerk's Office by 5:00 p.m. on the Tuesday preceding the week of the meeting. If the letter is received later than that but relates to an issue which is already on the agenda it may be placed on the agenda as an addendum.

You are encouraged to phone the City Clerk's Office at 975-3240 to clarify deadlines.

5. Is there anything I need to know about making a presentation?

Items on an agenda are dealt with in the order they appear. Generally the Administration will make their presentation, followed by those individuals approved to speak on the item.

You will have five minutes to make your presentation. If you have more than one person wishing to speak you will only be allowed five minutes for the entire delegation. Following your presentation, you may be asked to respond to questions from members of the committee.

6. Is there any audio-visual equipment available to use in making a presentation?

There is a variety of equipment available in the Council Chambers and committee meeting rooms. For details, please contact the City Clerk's Office at 975-3240. You must contact the City Clerk's Office at least two days before the meeting to request the use of the equipment you need, and you may be required to meet with a representative of the City Clerk's Office at least a day prior to the meeting in order to review the operation of the equipment.

Whether or not you use audio-visual assistance, your presentation may not exceed five minutes in length.

7. How will I know when a decision is made on the issue in which I am interested?

A motion will be made on all issues which require a direction from a committee. You may seek clarification from the Secretary of the Committee if you do not understand what has been decided.

You will receive a letter from the City Clerk's Office advising you of the action taken by the Committee and what will happen next, if anything.

Minutes for all meetings are available through the City Clerk's Office and in .pdf format on the City's website. Please follow the appropriate link on the navigation bar.

8. Where can I get more information about the operation of City Council and its committees?

Staff from the City Clerk's Office can help you with any questions you may have regarding the above information. It is difficult to briefly outline all of the rules which apply to the many committees of Council so you are strongly encouraged to contact the City Clerk's Office for clarification.

Office of the City Clerk
City Hall
222 Third Avenue North
Saskatoon, SK S7K 0J5
Telephone (306) 975-3240
Fax (306) 975-2784